Executive Assistant, International

London, United Kingdom
Full Time
Requisition ID: 168663BR

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OVERALL SUMMARY:

We are looking for a responsible Executive Assistant to support the Vice President of HBO’s International business in a timely and professional manner. You will provide high-quality administrative and clerical assistance alongside providing administrative support to the International Business Planning team.

The HBO International office is a small but busy office based in Central London. The office is responsible for the marketing, sales & planning of HBO’s Home Entertainment DVD & Digital releases across the world. HBO requires a computer-proficient, highly organised, proactive & personable individual to support the VP of International and ensure that the Business Planning team runs smoothly and effectively.

PRIMARY RESPONSIBILITIES:

  • Provide support to the VP International with organisation, scheduling, correspondence and meetings. General responsibilities include:

    • Organize and schedule meetings and general diary management

    • Travel bookings

    • Meeting room & meeting organization (and minute taking)

    • Receipts & expenses management

    • Communication with the International Business Planning team

    • On-boarding new staff members

    • Solve simple IT problems and contact the IT department when necessary

    • Assist with events

    • Assist in office duties (eg management of office stationery supplies, assisting with office décor, arranging business cards)

  • Build successful & beneficial relationships with team members in HBO’s New York office. Look after oversees employees when they visit HBO’s London office.

  • Assist the VP International & team by updating documents in Excel, Word & PowerPoint - eg updating Home Entertainment release schedules, making slides look presentable in PowerPoint, collating addresses etc

  • Assisting in the planning and action of an office move. The HBO office will be moving from Soho to Old Street in September 2019 and aiding the team in that move will be a key activity.

  • Assisting the team with general finance duties such as raising purchase orders, assisting with queries, check requisitions & invoices

  • To cultivate a positive, inclusive environment in and around the entire office

REQUIREMENTS:

  • Proven experience as an executive assistant or other relevant administrative support

  • Computer literate. An in-dept working knowledge of the entire MS Office suite (particularly Excel & PowerPoint)

  • Experience of working in a small but busy office environment

  • Excellent organizational and follow-through skills

  • Superb communication skills, both oral and written

  • Able to work well in a collaborative team environment

  • Ability to work well under time constraints and to meet deadlines

  • Must be proactive and able to work autonomously

  • A diplomatic, professional and respectful approach to the workplace

  • Must be legally eligible to work in the UK



It's HBOSM

America's most successful premium television company, Home Box Office delivers two 24-hour pay television services—HBO®and Cinemax®. HBO continues to take advantage of the latest technological innovations with advancements that include the availability of HBO programming online though HBO GOSM and MAX GOSM, as well as HBO On Demand® and Cinemax On Demand® in HD. Just as HBO is a company noted for its commitment to excellence in the products and services it delivers to consumers, it makes the extra effort to create a work environment in which fairness, equity, trust, and individual responsibility are valued. HBO is committed to retaining and recruiting skilled and motivated employees, placing a priority on qualified team players who contribute to the diversity of their workforce. HBO offers competitive benefits to include medical, dental, vision, a matched 401(k) plan, flexible spending, a commuter benefit program and tuition reimbursement.

HBO is an equal employment opportunity employer. HBO does not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. HBO also prohibits harassment of applicants or employees based on any of these protected categories.