Executive Assistant, Post Production

Santa Monica, CA
Full Time
Requisition ID: 171146BR

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OVERALL SUMMARY

This position provides Executive Assistant support a VP of Post Production.

PRIMARY RESPONSIBILITIES

  • Answering and placing calls and handling heavy phone volume; preparing memos and correspondence;

  • Maintaining and updating department/production status sheets.

  • Also responsible for keeping calendars and setting appointments as well as arranging meetings, coordinating travel, and processing monthly expense reports.

  • Tracks deliverables for various shows, acts as a liaison to other members of the department, HBO, and the productions, and places and tracks DVD orders and digital viewing requests.


REQUIREMENTS

  • Successful candidate must have good computer skills.

  • Familiarity with FileMaker, MM Budgeting/Scheduling, EP Budgeting/Scheduling, MS Word, and MS Excel preferred.

  • Familiarity with Call Sheets, Production Reports, Cost Reports, and Budgets preferred. Must be able to establish good working relationships with principal players on all shows, and help them navigate through HBO corporate procedures.

  • Must be extremely well organized with multi-tasking abilities and able to handle fast-paced and busy office environment.

  • Minimum 2 years of office assistant experience required.

  • Previous in-the-field physical production or post experience required.

It's HBOSM

America's most successful premium television company, Home Box Office delivers two 24-hour pay television services—HBO®and Cinemax®. HBO continues to take advantage of the latest technological innovations with advancements that include the availability of HBO programming online though HBO GOSM and MAX GOSM, as well as HBO On Demand® and Cinemax On Demand® in HD. Just as HBO is a company noted for its commitment to excellence in the products and services it delivers to consumers, it makes the extra effort to create a work environment in which fairness, equity, trust, and individual responsibility are valued. HBO is committed to retaining and recruiting skilled and motivated employees, placing a priority on qualified team players who contribute to the diversity of their workforce. HBO offers competitive benefits to include medical, dental, vision, a matched 401(k) plan, flexible spending, a commuter benefit program and tuition reimbursement.

HBO is an equal employment opportunity employer. HBO does not discriminate against any applicant or employee based on race, color, religion, national origin, gender, age, sexual orientation, gender identity or expression, marital status, mental or physical disability, and genetic information, or any other basis protected by applicable law. HBO also prohibits harassment of applicants or employees based on any of these protected categories.