Executive Assistant

Santa Monica, CA
Full Time
Requisition ID: 175445BR

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The Job

HBO, the world’s premiere premium entertainment service, seeks an exceptional Executive Legal Assistant to provide outstanding support to a busy EVP & Chief Counsel and Director, Legal West Coast Programming. The EVP heads a team handling a wide variety of legal matters related to development and production of HBO’s award-winning Original Series and Films. The successful candidate will work closely and collaboratively in a fast-paced, exciting entertainment environment with the department’s attorneys, paralegals and assistants, colleagues across HBO and our productions, as well as talent representatives.

The Daily

  • Provide a professional, warm and resourceful telephone presence, placing, receiving and troubleshooting calls for direct supervisors and providing backup telephone support for the department
  • Schedule and organize meetings, make travel arrangements, manage calendar and generally assist EVP and Director as required
  • Prepare, proofread and redline legal documents, including drafting contracts and correspondence.
  • Maintain development, production and other legal files, and keep project filing current
  • Follow-up on outstanding contracts, process and distribute documents and update reports
  • Timely prepare and process departmental memos, expense reports, outside counsel bills and order supplies for department
  • Provide backup support to other assistants within the department
  • Miscellaneous departmental tasks
  • Overtime may be required
  • Tech-savvy individual, with extensive experience in all Microsoft applications (Word, Outlook, Excel, PowerPoint), PDFs, scanning, etc.
  • Effective organizational skills required, strong attention to detail, excellent oral, written and interpersonal communications skills, collaborative attitude and emotional intelligence are essential.

The Essentials

  • Bachelor’s Degree preferred but not required and minimum 5+ years in an entertainment law firm or studio or network legal or business affairs department.
  • Professional demeanor and ability to be discreet and maintain confidentiality at all times
  • Strong time management skills (proven abilities to prioritize tasks, multitask, meet deadlines, work independently, proactively and reliably)
  • Ability to build and maintain business relationships and be calm and flexible under pressure and amidst changing priorities