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Executive Assistant

New York, NY
Full Time
Requisition ID: 176531BR

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The Job

This position is responsible for providing administrative assistance to the Vice Presidents of Event Planning and Production as well as daily interaction with all levels of management.

The Daily

  • Work as production assistant on HBO and WarnerMedia Entertainment events serving in a largely technical position, managing credentialing, staff logistics, sending items to/from event venues, etc.
  • Organizing/managing production closet
  • Answer telephones; screen, log and place calls, maintain files, set up meetings and Webex, book conference rooms and coordinate travel arrangements
  • Process invoices for events and track payments
  • Creates expense reports for VPs
  • Assists in event production and logistics, i.e. organize production equipment inventory
  • Assists with trafficking of media to various events.
  • Manage event scheduling and keep calendar up to date/liaise with TR calendar.
  • Update and maintain venue database
  • Assist on site at events
  • Event list management and RSVP tracking backup for special events

The Essentials

  • Minimum of 2 years’ experience as an administrative or executive assistant, preferably in production
  • Must be a resourceful and professional individual willing to work flexible hours during weekdays and weekends
  • Proficiency in Microsoft suite and Mac operating system
  • Must possess strong communication skills, both verbal and written
  • Must be organized, detail oriented, able to multitask, independent as well as a team player in a fast-paced environment
  • Travel required
  • Bachelors degree